Borrowing Policies

Borrowing Privileges | Renewals | Holds and Recalls | Book Searches | Reserve Materials | Videos/Films | Tests/Assessments | Museum Passes

Borrower Eligibility

To check out materials from the Wheelock College Library, all patrons must have a valid Wheelock College ID or a valid Fenway Libraries Online (FLO) library card.

The following people are eligible for Fenway Libraries Online (FLO) library cards:

• Wheelock students, faculty, administrators and staff. National, regional and international students may come to the Wheelock College Library to check out materials or use Inter-Library Loan services from affiliated or nearby public libraries. The Wheelock College Library is not able to directly mail materials to national, regional and international students.
• Non-matriculating Wheelock Associate Degree and Graduate students enrolled in courses during the current semester.
• Wheelock alumni with a valid Library/Resource Center card for the current year. If you do not have a Library card, please come to the Library Circulation desk. You will be required to register and pay a $20 alumni fee.
• Students, faculty, administrators and staff from FLO libraries with FLO cards (FLO member patrons who do not have cards must register at their own institutions).
• Students, faculty and staff with a valid ID from a Fenway Libraries Consortium institution (Hebrew College, Simmons College, Suffolk University, Brookline Public Library, Roxbury Community College, and U. Mass. Boston).
• Guest borrowers with a valid Library/Resource Center card for the current year. If you do not have a Library card, please come to the Library Circulation desk. You will be required to register and pay a $40 fee.

Borrowing Privileges

MATERIALS	FACULTY & STAFF	STUDENTS	ALUMNI	GUESTS
Main Collection Books Juvenile Books Juvenile Magazines Kits Textbooks Study Prints Curriculum Guides CDs Cassettes	90 days	21 days
Floor 1 Video/DVD Collection	24 hours		In-Library use only
Floor 2 Video/DVD Collection	7 days
Juvenile Video/DVD Collection (2M Conference Room)	21 days
Class Reserves	5 hours in-library use only (unless otherwise specified)		In-Library use only	Not available to FLC users or Guest Borrowers unless enrolled in a Wheelock course
Permanent Reserves	Overnight reserves are due in 24 hours
Tests and Assessments	3 tests at a time for 7 days	Authorized undergraduates 1 test at a time for 3 days Authorized graduate students 1 test at a time for 7 days	Not available to alumni	Not available to FLC users or Guest Borrowers
Museum Passes/Coupons	24 hours (with the exception of Children's Museum and Museum of Science passes/coupons)
Serials Journals Newspapers Microforms Reference materials	In-Library use only
Archives	In-Library use only (contact the Reference librarian)

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Renewals

Materials may be renewed once, if no one else has requested the item, and if the item is not overdue. Renewals can be handled over the phone, in person, or online through the Library's catalog. Please renew your items either the day before or on the day the item is due. Once an item is overdue, you must bring the item to the library to check it out for another borrowing period.

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Holds and Recalls

If an item you need is currently checked out you may request that it be placed on hold for you at the Circulation desk upon its return. You may do this by contacting the Circulation department or by using the My Account feature in the Library's catalog. Please note that this feature cannot be used to place holds on items currently in the Library. 

Once the requested item is returned, you will be notified and the item will be held at the Circulation Desk for seven days.  

Holds may not be placed on any items that circulate for less than 21 days.

Please be aware that, under certain circumstances, items checked out to your account may be recalled by the Library. You may keep a recalled item for no more than 14 days (students) or 45 days (faculty and staff). If an item has been recalled and you have renewed it or it is overdue, you will be required to return the item.

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Book Searches

If a patron cannot locate a book that the Library catalog indicates is Available, the patron should fill out a "Book Search Form". Library staff will search for the item and the patron will be notified of the search results within four weeks.

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Reserve Materials

Materials put on reserve for a class are designated either Library Use Only or Overnight Use. Overnight materials will be due by noon the next day.

To access the reserve collection, patrons must present a photo I.D.

Reserve materials may include books, photocopies or personal copies that have been assigned by faculty as required reading during a specific semester as well as videos and tests/assessments.

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DVDs and Videos

The Library currently holds three separate DVD/video collections (see the chart above for locations and circulation periods):

• Most DVDs and videos are shelved on Floor 2 and may be borrowed by current Wheelock faculty, students and staff ONLY.
• DVDs and videos frequently requested by faculty members are kept behind the circulation desk on Floor 1.  These circulate to eligible patrons for 24 hours.
• There is a circulating collection of juvenile videocassettes and DVDs housed in the Library Conference Room on Floor 2M.

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Tests/Assessments

• Authorized undergraduates may borrow one test at a time for three days; authorized graduate students may borrow one test at a time for 7 days.
• Overdue tests and assessments will be subject to fines at the rate of $5.00 per test per day.
• Patrons with special circumstances may request an extension to the due date with faculty consent.
• Patrons with overdue tests and assessments will be blocked from charging any other library materials as soon as the test becomes overdue.
• Materials that are more than five days overdue will be deemed "lost." Patrons will be billed the replacement cost of the test (plus a $10.00 processing fee as for all lost materials).

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Museum Passes

Wheelock College students, faculty, staff and alumni are entitled to passes offering free or reduced admission to the following area museums:

• Boston Children's Museum
• Franklin Park Zoo / Stone Zoo
• Isabella Stewart Gardner Museum
• Museum of Fine Arts
• Museum of Science
• Peabody Essex Museum

All Wheelock undergraduate students can obtain free admission to the Museum of Fine Arts by showing a valid Wheelock College ID card. 

Admission to the Isabella Stewart Gardner Museum is free to all students, faculty, staff and alumni with a valid Wheelock College ID card.

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